Current Vendors PO / Payment Policy
Updated: 6/12/25 LMV
Parents/Guardians and Education Specialists (ESs) understand that all services provided by Independent Contractors are voluntary. CWCS does not oversee or control the services or activities conducted at vendor-owned facilities or other designated locations. Parents/Guardians must remain with their child(ren) during vendor services and assume full responsibility for their participation. Additionally, vendors may require parents to sign their own enrollment agreements, which are entirely independent of CWCS.
CWCS will NOT contract with a business for co-op activities or meetings. School funds are intended ONLY for individual student services. Co-op activities, or meetings, which would support anyone else besides the student for which the funding was intended are disallowed services and CWCS will not contract for such services. CWCS does not support, nor will the School be responsible for such services.
Vendors must not provide any services or products to Connecting Waters Charter Schools students or families without first receiving an official purchase order (PO) issued by the CWCS Business Services Department. If a purchase order (PO) cannot be located or the vendor is unable to confirm receipt, the vendor must contact the CWCS Business Services Department at (209) 874-1119, option 8, or email [email protected] before delivering any products or providing any services.
Vendors receiving a purchase order for a relative is a conflict of interest. No payment will be made by CWCS for any student to attend services whose employee or independent contractor or the business owner is related. This includes a step-relative, domestic partner, or anyone living in the same household as the enrolled student.
Materials Invoices
The school is only obligated to pay for products after the materials listed on the processed PO have been delivered to the designated location listed on the PO (e.g., school site, Education Specialist, or student/family). CWCS will not pay for products without a purchase order dated on or before the shipment.
Invoicing a Materials purchase order: NOTE: the invoice submitted MUST match the school’s PO.
Invoices can be emailed, faxed, or mailed to the CWCS Accounts Payable Department (with corresponding PO number(s) to the following address:
Delta Managed Solutions
c/o Connecting Waters Charter Schools
1451 River Park Drive, Suite 180
Sacramento, CA 95815
For questions about payment of invoices, please contact our Accounts Payable Department at 916-649-6461 ext 128 or email at [email protected].
Invoices for Services
The school is only obligated to pay for services after the services listed on the processed PO have been fully rendered. CWCS will not pay for any services without a purchase order dated on or before the service’s start date. For example, if a vendor allows a student to complete services in September and October, but the processed PO that the vendor received only lists the month of September, Connecting Waters Charter Schools will not pay for the October services. The vendor will need to get payment from the student’s parent or guardian. The vendor is responsible for communicating the school's contract agreement to all instructor(s) and should NOT provide services without having a PO listing all applicable months.
Invoicing a Service purchase order - (2 options) NOTE: the invoice submitted MUST match the school’s PO.
For questions about payment of invoices, please contact our Accounts Payable Department at 916-649-6461 ext 128 or email at [email protected].
1. Invoices can be emailed, faxed, or mailed to the CWCS Accounts Payable Department (with corresponding PO number(s) to the following address:
Delta Managed Solutions
c/o Connecting Waters Charter Schools
1451 River Park Drive, Suite 180
Sacramento, CA 95815
For questions about payment of invoices, please contact our Accounts Payable Department at 916-649-6461 ext 128 or email at [email protected].
2. Invoices can be submitted electronically through the Online Purchasing System (OPS). Please note: vendor login credentials to access the applicable school’s network are provided by the Business Services Department
BACKGROUND CLEARANCES
The vendor is responsible for obtaining DOJ live scan fingerprint background checks with state and federal level clearances for all instructors who have any contact (in-person and/or online) with CWCS students. Instructor Clearances must be provided to the Business Services Department (Vendor Relations) before allowing new instructor(s) to provide services to CWCS students. Failure to notify the Business Services Department of any new instructor(s) and meeting with CWCS students without full clearances could result in suspension of PO services and/or termination of the CWCS vendor contract agreement.
TB CLEARANCES
The vendor must have written certification of TB clearances for all service providers who will have in-person contact with students. Instructor clearances must be provided to the Business Services Department (Vendor Relations) before allowing new instructor(s) to provide services to CWCS students. Failure to notify the Business Services Department of any new instructor(s) and meeting with CWCS students without full clearances could result in suspension of PO services and/or termination of the CWCS vendor contract agreement.