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Prospective Vendors FAQs

updated 02/07/2022

How do I become a Vendor?

All vendors must be requested by a Connecting Waters Charter Schools parent and/or   “sponsored” by a Connecting Waters Charter Schools staff member. A prospective Vendor request form will be sent to Vendor Relations for an eligibility review. If the prospective Vendor is approved for school usage a Vendor Agreement packet will be sent to the business by mail or email.  After all documents in the Vendor packet have been fully completed, received, and processed by Vendor Relations the business contact, referring parent, and/or sponsoring staff member will be notified with an “Official” Vendor welcome notification.  For Service Vendors a Business Services Assistant will follow-up with PO / Billing introduction phone call.

 

I was sent a Vendor Agreement packet and I have specific questions.

Please be sure to read through the Vendor Agreement thoroughly before calling with questions. Most prospective Vendors find that the information they are seeking is in the Agreement or within Vendor Relations email notification. If you still have questions, please contact our Business Services Department Vendor Relations at 209-874-1119 or email vendorrelations@cwcharter.org.

 

Where do I send the Vendor Agreement packet once it is complete?

Please be sure that all of the information in the Vendor Agreement packet is fully completed prior to sending. Please scan/email to vendorrelations@cwcharter.org and if needed our mailing address is:

Connecting Waters Charter Schools

Attn: Business Services Dept.

12420 Bentley Street

Waterford, CA 95386

 

Do I have to DOJ fingerprint all of my employees/volunteers?

Yes, AB 130 passed in 2021 revising the language in Education Code section 45125.1 to clearly state that any entity (Vendor) contracted by the School should be performing LiveScan criminal background checks for all of their employees who interact with students through the State of California Department of Justice (DOJ), and can require that the entity (Vendor) contracted by the School is to share subsequent arrest/conviction information of its employees. CWCS requires a service Vendor to have all persons who have any contact with students, including email and/or electronic communications completion of the LiveScan background checks with clearances through CA Department of Justice for both State and Federal levels.  If you operate business as a sole proprietor, CWCS can provide the LiveScan form, however, the cost of fingerprinting is the responsibility of the prospective Vendor and to be completed at a (DOJ) LiveScan Service location.

 

I do not DOJ my employees/volunteers for online and/or in-person instruction.

Completion of the LiveScan background checks are required to be completed for all persons who have any contact with students, including email and/or electronic communications.  The school will not be able to use a business’s online or in-person services for any person who has not completed a CA Department of Justice (DOJ) LiveScan fingerprinting with both State and Federal clearances. 

 

Do I have to TB test all of my employees/volunteers?

A written Negative TB Test clearance or completed TB Negative Certificate is required for all persons who will have in-person contact with students. 

 

Is a Business License required?

Effective January 1, 2020, CA Legislature AB 5 affected Independent Contractors throughout California. Mistakenly classifying an individual (sole proprietor) as an Independent Contractor can result in significant fines and penalties to the school by the IRS.  A business license or permit to sell does NOT necessarily meet AB 5 (ABC test) requirements.  If a sole proprietor’s local city or county agency does not require a business license a copy of Schedule C Form 1040 Profit and Loss may be submitted in place of the license and reviewed case by case.

If a sole proprietor does not meet the CA Independent Contractor AB 5 Employment and Labor Law requirements, you may be eligible to work with our Human Resource Department to determine if you qualify as a small group instructor (SGI) employee. Contact personnel@cwcharter.org requesting the eligibility criteria to apply as a Small Group Instructor / Tutor employee.

 

What is the Insurance requirement for an Independent Contractor?

A Vendor is required to provide CWCS with proof of a certificate of insurance evidencing a minimum of $1,000,000.00 in liability coverage for each occurrence and $2,000,000.00 aggregate as well as an Additional Insured Endorsement naming Connecting Waters Charter Schools as an Additional Insured on the policy.