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Prospective Vendors FAQs

Prospective Vendors FAQs

 

How do I become a vendor?
All vendors must be “sponsored” by a Connecting Waters Charter Schools staff member. In order to become a vendor one of our ESs has to request you as a vendor and it must be determined that the service or product is not currently available from another CW vendor. Once this request is approved, a packet is sent to you with all of the information needed to complete the process.
 

I was sent a vendor packet and I have specific questions.
Please be sure to read through the vendor packet thoroughly before calling with questions. Most vendors find that the information they are seeking is in the contract. If you still have specific questions, please contact our Vendor Relations Department at 800-808-9895 or vendorrelations@cwcharter.org.
 

Where do I send the vendor packet once complete?
Please be sure that all of the information in the vendor packet is complete prior to sending. Please email to vendorrelations@cwcharter.org and if needed Oour mailing address is:

Connecting Waters Charter School
12420 Bentley Street
Waterford, CA 95386
Attention: Vendor Relations
 

Do I have to fingerprint all of my employees/volunteers?
DOJ Clearance: By entering into this contract the vendor is certifying and providing evidence that none of its staff or volunteers who may come in contact with students have been convicted of a felony. The vendor is required to provide a list of the names of its staff or volunteers who may come into contact with students.
 

I do not DOJ my employees/volunteers.
If you do not DOJ your employees/volunteers who come in contact with students then you are not eligible to be a CW vendor.

 

Do I have to TB test all of my employees/volunteers?
TB Test Clearance: By entering into this contract the vendor is certifying and providing evidence that none of its staff or volunteers who may come in contact with students have TB (Tuberculosis). The vendor is required to provide a list of the names of its staff or volunteers who may come into contact with students.

I do not require TB test for my employees/volunteers.
If you do not TB test your employees/volunteers who come in contact with students then you are not eligible to be a CW vendor.

 

Business License requirement.

The vendor is required to provide CWCS with proof of a business license.

 

I do not have business license
If you cannot provide proof of business license then you are not eligible to be a CW vendor.

 

Insurance requirement.

The vendor is required to provide CWCS with proof of a commercial certificate of insurance evidencing a minimum of $1,000,000.00 in liability coverage for each occurrence and $2,000,000.00 aggregate as well as an Additional Insured Endorsement naming Connecting Waters Charter School as an Additional Insured on the policy.

 

I do not have business insurance.
If you cannot provide proof of commercial certificate of insurance then you are not eligible to be a CW vendor.

 

What is the vendor approval process?

Parents request that the ES submit a vendor checklist / request form

ES will then contact the vendor to go over the questions on vendor checklist / request form

ES reviews checklist with vendor to obtain answers

Once form is completed and sent in (Forms will be denied if not completed properly. No guarantee of vendor approval even if the form is submitted and accepted)

The Vendors website will be reviewed to see if it is a duplicate vendor, sells religious product or has been on the previously denied list. If any of this is found to be true, a packet will not be sent to the vendor.

A Vendor Packet will be sent to the vendor if all of the requirements have been met.

Vendor understands that all required documents need to be returned with 2 months of receipt (no exceptions)
 

I want to become a vendor, but only want to work with one particular family.

In order to become a vendor with Connecting Waters Charter Schools you need to make your services/materials available to all of the students interested. If you find that you simply cannot work with a particular student, please contact our Vendor Relations Department immediately by calling 800-808-9895 or vendorrelations@cwcharter.org.