REVISED3/2008

Computer Ordering and Tracking

Current computer choices available are on the school website. Currently, all CWCS computers are ordered from Dell**.  POs will be made using FRED just as with other curriculum. All orders must be paid for in one payment, as there are no computer leases available. The computers will be shipped directly to the ES to be delivered to the family. When the computer is received, the order needs to be marked into the database as received, with one additional step: Once the computer is received, the ES must enter the serial number on the PO in the space provided for it ("serno" just before the price column). The serial number is typically indicated on a label on the equipment by the words "Serial No","S/N", or something similar. The Dell Serial number may also be labeled the "service tag" number on the computer, if so, enter the service tag number in the serial number space. You may then print a copy of the PO to take to your family along with the computer for warranty needs. The PO will have a phone number for the parents to call as the computer supplier will work directly with the parent.

**Please do not print out the list of available computer systems and use for extended periods of time as a resource for your families, as they will change regularly as older systems are phased out, new systems become available, and as special deals are made available to us. The web page will be your accurate up-to-the minute source for this information.

Computer Tracking Form

Remember that every family/student who receives a school computer MUST SIGN a Computer Equipment Tracking form prior to a computer system being left in their home:

-To print from FRED: View Materials/click on the code number for the computer/the Computer Equipment Tracking form will be listed on the instructional material detail view. (It may take up to 3 days for the computer to appear on your materials list once you have marked the PO as received. The CET form will not be available until it appears on your list. The transfer occurs in the database automatically every 3 days.)

-After you have filled out the form with the parents and filed it in your student files, check the Computer Equipment Tracking (CET) form button on the Materials detail screen for each computer system a family has checked out to them.(small yellow button on top left). Please go back and check each family's materials list for computers, then check the box (select the "X" from the dropdown list) if you have the CET form in your possession. If you do not have a current CET form, please print one from FRED and have the family sign it ASAP. You can do a quick view of which families have a signed CET from your main materials webfiles page, but you cannot enter the check on that layout.

-When a student drops from the school, the computer must be checked to see if it is in working order, and the ES should follow the directions in Ordered Materials and Missing Materials, and consult with their Advisor, if the computer is not working.